Skip to main content Skip to main content

You're Hired! Let's Get Started!

Congratulations on your new job with an MSU Denver department or an authorized Off-Campus Agency.

The first step is to fill out the proper paperwork and turning it in to the appropriate offices before you commence work. There are different procedures for turning in paperwork depending if you are hired on as work-study or student hourly position. Be aware that incomplete paperwork will delay your start date. 

New student employees or returning employees that have been gone for over 3 years must complete the new employee process.    


The following flowchart will guide new student employees and supervisors through the onboarding process.  

Student Employment Onboarding Process Flowchart

New Employees - Please complete the Following Steps

Please use Microsoft Lens to take pictures of your voided check or for other pertinent information. Please also remember to submit all new-hire documentation and accompanying information securely though LiquidFiles. Please Do Not Email.  Please provide the required acceptable forms of identification necessary to verify employment, to the HR Front Desk in the Jordan Student Success Building, Suite 310. Thank you. 

PLEASE NOTE: Some documents will require that you have Adobe Reader installed on your computer. Download and install the FREE Adobe Reader for Macintosh or Windows.

Please take a look at our How-To instructions below:

Microsoft Lens 

Please see attached video on how to insert signatures in Adobe Reader DC:

How to insert signatures in Adobe Reader

1. Completion of the University's Background Check 

  • Once you have received and accepted the "Student Employment Agreement" email from, the SE Team will initiate an email from HireRight Customer Support using the email address provided in your application.   
  • Follow the steps in the email to complete and submit the authorization form.  
  • Once the Background Check is completed we will update your status in PeopleAdmin.  

2. Complete the I-9 - Employment Verification Form 

3. Complete the Employment Packet

  4. Submit your completed Employment Packet via the SE Team Liquid Files Dropbox: 

  • Include the following support documents 
    • Class Schedule - detailed view showing credit hours from Student Hub
      • During the Fall and Spring semesters, student employees must be enrolled in a minimum of 6 credit hours (unless it is the last semester before the student graduates).
      • During the the summer, student hourly employees may be below this requirement but must submit proof of registration for the fall.
        • Students who are below the minimum of 6 credits hours in the summer will be automatically be enrolled in the Student Employment Retirement Plan (SERP). (Exceptions are given to students taking less than 6 credit hours in the last semester before graduation. Please inform HR if this is the case.
    • Work-Study Award - Award information from the Aid by Year screen from the Student Hub
      • A WK(YY) or a WK(SUM) - Work-study Request Form must be submitted to Financial Aid to request/accept awards.  
    • Direct Deposit Enrollment 
        • A voided check or a letter from the bank with the routing and account numbers must be provided 
          • Bank statements or deposit slips are not valid

5. Provide the required acceptable forms of identification necessary to verify employment, to the HR Front Desk in the Jordan Student Success Building, Suite 310

6. You will receive a confirmation email with your eligible start date. You may not start or attend any meetings or trainings until this has been received.  

Supervisors - Complete an ePAF

1. Complete and Submit the "Student New Hire Hourly" ePAF for your new employee

  • Please follow the payroll dates and submission deadlines outlined on the Semi-Monthly (SM) Payroll Schedule. 
  • For more information on ePAF and the training guides please visit the ePAF section of the Human Resources website
  • The SE Team will not approve and apply the ePAF until after we have received all of the employment paperwork and required supporting documents from the employee.  

2. A Confirmation Email will be sent once the ePAF has been applied and your new employee is active in the system.  

  • NOTE: Your new student employee may not start or attend any meetings or trainings until you receive the confirmation email with their eligible start date. 



To have access to the online approvals for WebTime Entry you will need to complete the following security form and must have general access to Banner. 

  • If you do not have a Banner Account, you may request access by completing the Banner Request Form

For more information on Banner, please visit What is Banner? on the IT Services website.    

1. Complete and Submit the Supervisor Packet  to

2. A Confirmation Email will be sent once your new employee is active in the system.  

  • NOTE: Your new student employee may not start or attend any meetings or trainings until you receive the confirmation email with their eligible start date. 


We are currently working on getting our off-campus employers access to ePAF (electronic personnel action forms) and WebTime Entry Timesheets - stay tuned for more details.    

First Day of Work and Next Steps

After you have received the confirmation email with your eligible start date, you will need to set your work-schedule with your supervisor.

First day of work - please watch the following 3 videos regarding the timesheet process and key points in the Student Employment Handbook. After watching the videos please take our brief quiz (PDF) and review your answers with your supervisor.






First week of work - familiarize yourself with the Student Employment Portal and the Student Resources and Timesheets sections.  

First 30 days of work - you will need to complete the "Required University Trainings".  The Office of Equal Opportunity will send a notification when you have been given access to the trainings.  

Continuing & Rehired Student Employees 

1. Student Employees, please provide your Supervisors the following information: 

  • Student ID Number
  • Class Schedule 
  • Work-study Award 

2. MSU Denver Supervisors, please submit an ePAF (Electronic Personnel Action Forms) for the following actions: 

  • To extend your current employees jobs for the next semester.
  • To activate an position for split assignments, transferring students, adding an hourly or work-study position. 
  • To reactivate a work-study position or an hourly position that the student had in a previous semester
  • LABOR - FOAPAL change for an active position 
  • Supervisor Changes - for when a supervisor leaves a position, is promoted or supervision is shifiting to another full-time employee.  
  • Pay Increases - for changes in pay other than a minimum wage change. 

For more information and the step-by step guides please visit the ePAF section of the Human Resources website 

3. Off-Campus Supervisors, please submit the SEF2.0 - Summer 2021

4. All Supervisors - Please submit the following supporting documents to for processing.  

  • Split Agreement Form
  • Employment Eligibility for International Students
  • Pay Increase Documents - Evaluation Forms, Position Descriptions and Letters of reasoning (as outlined in the Pay Matrix)
  • Exception Request Forms 
  • Separation Forms 


Edit this page
Contact Information

Human Resources

Main Line: 303.615.0999


Student Employment: 


Payroll Services 

Main Line: 303.615.0039



Financial Aid and Scholarships

Main Line: 303.556.8593